MW17 Booths

  • Each MW17 Booth includes a full conference registration for one staff member from the exhibitor’s organization, as well as Welcome and Conference Reception tickets. Full registration will let you attend all sessions and receptions Thursday through Saturday.
  • Up to three MW17 Exhibit Hall-only staff are free with your booth. Exhibit Hall-only badges do not include any reception tickets, and Exhibit Hall-only staff may not attend any sessions.
  • MW17 exhibitors may purchase three additional full conference registrations at $400 each.
  • All booths include Wifi connection, carpet, 6′ table, 2 chairs, 1 power outlet (electricity 500 watts) and company’s ID sign.
  • MW17 Sponsorships include a Single 8’ x 10’ booth; review our sponsorship opportunities and Sponsor MW17
(before January 1st 2017)
(before February 1st 2017)
(after Jan 31st 2017)
Single 8’ x 10’ Booth $2,500 $3,000 $3,500
Double 8’ x 20’ Booth $4,000 $4,500 $5,000
Quad 16’ x 20’ Booth (if available) $6,500 $7,000 $7,500

Register for a Booth Here  (fees due based on date full payment is received)

MW2017_Final Floor Plan (The floor plan might be updated/revised in the future.)

Exhibit Schedule 

Date Time What’s happening/Tips
Thursday April 20 2pm – 5pm Exhibitor Setup Please go to the registration desk to pick up your name tag and registration packet. You will not be allowed inside the Hall without the name tag.
6:30pm – 8:30pm Exhibitor Reception Please enjoy drinks/food with our 650+ attendees! This is the busiest time in the Exhibit Hall. When you meet with attendees, make appointments to follow up with them on Friday or Saturday.
Friday April 8:am – 5pm Exhibit Hall Open All day
8am – 9am Continental Breakfast Please enjoy a continental breakfast with our attendees inside the Exhibit Hall.
Morning Coffee Break In the Exhibit Hall
12pm – 1:30pm Buffett Lunch Please enjoy a Buffett lunch served inside the Exhibit Hall.
3pm – 3:30pm Ice Cream Break In the Exhibit Hall
5pm Exhibit Hall Closes
6:30pm – 8:30pm Conference Reception At the Cleveland Museum of Art. Take the bus provided from the Hotel Lobby. It is about a 15 min ride. Enjoy the reception and exhibitions at the Cleveland Museum of Art, and make appointments to meet attendees tomorrow!
Saturday April 22 8:30am -12pm Exhibit Hall Open half day
8:30am – 10am Birds of Feather Breakfast  In the Exhibit Hall. Feel free to convene a conversation on a topic of shared interest at a table in the Exhibit Hall.
10am – 10:30am Morning Coffee Break In the Exhibit Hall
12pm – 2pm Exhibit Take-down

Need Assistance with extra furniture and shipping?

Our contracted exhibiting company is Fern Expo.  Please contact them directly to order your extra furniture, setup the shipping, etc.

Jeff Lockshine , CMP Account Executive
[O] 216-771-0940 (e) jlockshine@fernexpo.com
[M] 216-392-4457

AV? Extra Power? 

Please contact Rachel Futo to order AV (monitor, projector, stereo, etc.) and extra power if needed:

Rachael Futo, Senior Sales Manager, Event Technology, PSAV®
Hilton Cleveland Downtown
100 Lakeside Ave. E, Cleveland, OH 44114
■ mobile: 330.416.1523 ■ office: 216.672.0005 ■ office: 216.413.5171

Exhibitor AV Equipment Order Form can be found here.  You will need to fill this form out and send it to Rachel Futo at rfuto@PSAV.COM

Presenting at the Conference

In addition to exhibiting, there are three primary opportunities for for-profit providers of products and services to the cultural sector to present at MW:

  1. Formal presentations: Exhibitors are welcome to co-author proposals with their non-profit partners and submit them during the normal call for proposals. Proposals without a non-profit co-author are less likely to be successful in the proposal review process, as the program committee typically wants to avoid presentations becoming advertorial for specific companies and products, and we have found that it usually backfires when a vendor uses a presentation in this way. Exhibitors are welcome to sponsor their non-profit partners to attend the conference and participate in accepted presentations.
  2. Special sessions (available with sponsorship): Exhibitors can program special sessions during the conference, for example lunchtime talks and workshops.  Please contact the conference co-chairs to discuss your needs and ideas for a special session.
  3. Sponsoring a Community of Practice (available with sponsorship): Communities of Practice are a new way to extend and grow the value and buzz of conversations and collaborations that start at MW conferences, through online and in-person interactions year-round. Communities of Practice include providers of innovative products and services as well as cultural heritage professionals, and create a context in which for-profit and non-profit practitioners can partner to mutual benefit. Through focused conversations, shared research and pan-institutional collaborations, communities of practice formulate, promulgate, and raise best practice in the field. Community of Practice Sponsors have the opportunity to partner with the MW community in new ways that go beyond standard advertising and promotion of products and services. The Community of Practice creates a context in which sponsors can collaborate with current and prospective clients as well as leading experts in the field on research questions, product testing, market surveys, and share learnings and case studies. One or more sponsors can support a community of practice, but a lead sponsor is required to fund the basic package of activities and benefits, including a Community Coordinator and a Community Mentor’s attendance at the annual MW conference in North America. Additional sponsors can provide funding for additional meetings, webinars, research, and collaborative projects at the conference and throughout the year as desired. Contact us for more information on how you can support this year’s Communities of Practice around Accessibility, Online Collections, and Immersive Storytelling.

MW17 Advertising In the MW17 Program

(Black and white; copy due by February 28 2017; see Guidelines for Advertisers)

  • Back Cover (color) available with sponsorship
  • Inside Cover (color) available with sponsorship
  • Full Page $1000
  • Half Page $800
  • Quarter Page $300
  • Add the MW17 PT Color +$100

MW17 Registration Packet Inserts (Supply 650 copies)

  • $250 X # of inserts

Mail the inserts to Museums and the Web Conference, c/o Jennifer Mowrey, Hilton Cleveland Downtown 100 Lakeside Avenue East Cleveland, OH 44114, USA.  Please make sure that we have the inserts by April 17th (Monday).

Reserve your advertisement here

Please contact Hiroko Kusano to make shipping arrangements.